Division of Information Initiated Projects

2008 - 2009

In addition to maintaining all the current information services available to the ANU community, the Division of Information is engaged in numerous projects at any given time. A project is an endeavour of limited duration in which a unique product or service is created. From this page you can access descriptions of all current DOI projects.

Archives

Archives Management Database - Stage 2 (data migration)

• Priority – High
• Progress Status – In progress (stage 1 completed and testing software underway) and not yet funded (for Enterprise Systems staff)
• Target Commencement – March to June 2009 (for Enterprise Systems bit)

Survey Of Audiovisual Holdings

• Priority – High
• Progress Status – In progress (for the bits we’re doing in-house) and not yet funded (for the external consultant
• Target Commencement – September to October 2009 (for external consultant)

Archives Management Database – Stage 3 (capture of hard copy data etc) dependent on Stage 2 completion. Not yet funded

• Priority – High
• Progress Status – Dependent on Stage 2 completion
• Target Commencement – 2010. Dependent on Stage 2 completion

Audiovisual Holdings: Recommended Action From Survey Report

• Priority – Unknown but any recommended data migration likely to be High. Not yet funded
• Progress Status – Unknown
• Target Commencement – 2010 Note: Archives Management Database - Stage 2 and Survey Of Audiovisual Holdings must be completed before Archives Management Database – Stage 3 and Audiovisual Holdings can commence.

Digital Resource Services

Digital Lecture Delivery

• High Priority; Approved
• Robust replacement for current system. Develop lecture capture and
  retrieval mechanisms in limited number of theatres by end of year,
  expanding across campus in 2009.

Academic Self-Submission

• High Priority; Approved & funded (from within DRS budget), in progress.
• Develop simple submission system for academic materials which can then
  be attached to a repository application and an external (to the project)
  metadata store.

RP3 (AKA SP7)

• Medium Priority; Approved & funded (from within DRS budget), in progress.
• Unifying view & controller (a la MVC) of academic profiles, publications
  and project data from holdings across campus. To mesh with ePortfolios,
  among others.

Virtual Video Recording (VVR)

• Medium Priority; Approved & funded (from within DRS ex-APSR funds), in
  progress.
• Television/satellite content capture and replay system. Related work
  being undertaken by Netcomms.

Open Journal System

• Medium Priority; Approved & funded (from within DRS ex-APSR funds), near
  completion.
• Trial the OJS eJournal application with selected early adopters on
  campus. It is suitable for current purposes and responsibility/ownership
  need to be reallocated.

Academic promotions

• High Priority; in progress.
• Secure storage and retrieval of documentation supporting academics'
  promotion bids. This is a repeating activity and should probably be
  turned into a process.

ePress

Further develop the conversion process within the technical model to allow more sophisticated and complex presentation of content from XML source file

• Priority – Medium
• Project Status – Planning, have commenced some scripting
• Target Commencement – Beginning of January 2009 completion – Mid February 2009

Refine use of existing download statistics-gathering program (Webalizer) in order to filter and exclude impact of internet robots, automated processes, crawlers and spam-bots.

• Priority – High
• Project Status – Planning
• Target Commencement – Beginning of January 2009, completion – asap, this will depend on Allan’s priorities

Library User Services

• Project Priority (H=High, M=Medium, L=Low)      
• Project status  (P=Planning, A=Approved, AF=Approved & Funded, IP=In Progress, C=Complete)
• Target commencement & completion timeframe.

Networks and Communications

• Project Priority (H=High, M=Medium, L=Low)      
• Project status  (P=Planning, A=Approved, AF=Approved & Funded, IP=In Progress, C=Complete)
• Target commencement & completion timeframe.

Outreach          

Information Services Web Site – Redesign and Restructure

• Priority – High
• Project Status – In Progress. Designs have been completed. Structure and guidelines are currently being drafted.
• Target Completion Date – Top level pages to be online by end of this year.

iGuide – Review and Redesign

• Priority – High
• Project Status: In Progress. Data is currently being collected as to how the iGuide is used and next year’s release will be adjusted based on this data.
• Target Completion Date – Printed issues to be completed by 30 November. Web sites to be updated by beginning of Semester 1 2009.

Outreach Publications Knowledge Database

• Priority – High
• Project Status: Planning. Currently discussing options for creating one database that will contain content that can be used for a variety of publications and web sites.
• Target Completion Date: Completion date has yet to be determined.

RP3 (aka: SP7)

• Priority – Medium
• Project Status: In-Progress. First draft of designs have been completed.
• Target Completion Date: Completion date has yet to be determined.

Records

A pilot scheme to digitise and store hardcopy records is in the early planning stages. This is a major initiative which will provide for a staged approach towards Electronic Records Management.     

• Medium Priority (benefits to be gained, but the University could continue working as is)
• Project Status is In Progress (not sure of the funding that has been committed to the project other than the initial payments to Lateral Minds.
• Target commencement date is 25 August and completion 21 November

Scholarly Information Resource Management

• Project priority (H = High; M = Medium; L = Low)
• Project status (P = Planning; A = Approved; AF = Approved and funded; IP = In progress; C = Complete)
• Target commencement and completion timeframe

Space Services

All projects are not DOI funded – Central

Projects

• Breakdown and Corrective Maintenance (Ongoing).
• Theatre lighting review and upgrade
• Programmed building fabric maintenance – Carpet, painting etc.
• Teaching and Learning Commons refurbishment program
• Menzies Library foyer refurbishment Ongoing consultation with the University on interim staff accommodation arrangements, pending implementation of a long term plan.

Note:
The above are planned and funded through the Division’s maintenance levy set by the Universoty on an annual basis – 0.36% of CRV of buildings occupied by DOI. CRV of buildings is reviewed on an annual basis. 2009 levy will be revised as part of the university’s broader budget process.