Address Book

The ANUmail Address Book allows you to search for any ANU e-mail address (both staff and students), and make your own convenient list of contacts. This list enables you to insert an e-mail address into a New Message window, or to create a new e-mail simply by clicking on the e-mail address that appears in your list of contacts.

You can add a new contact into your address book in several ways;

• Click the New Contact tab in the top left-hand corner. This will open the New Contact window.
• Enter the details in the Add Contact section at the bottom of the screen
• Search for a contact and add them

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5.1 New Contact

This is the New Contact Window, where you enter the details of the contact you are adding;

You can enter the following details:

• Full name, employer’s name and job title. You can also enter the name as you want it displayed.
• Phone & Fax numbers
• E-mail addresses
• Work & Home street addresses
• Online contact / Instant messaging details
• Birthday & anniversary dates
• Notes

Click Save to save the contact in your address book. If you want to add another, click “save and add another” and the form will be reset for you to enter another contact.

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5.2 New Group

Setting up a Group enables you to e-mail everyone in that group without having to individually enter their e-mail addresses.

To set up a group, click New Group, and the following window will open;

You’ll need to create a name for the group. You can also add a description, a web address and Calendar address if necessary.

To add members to the group, click Add. Your list of personal contacts will appear. Check the boxes of the ones you want to add to the group and click OK. Their names will now appear in the “Group Members” box.

Once you have chosen all the contacts for your group list, click Save and the group will now appear in your address book contacts list:

Notice that the newly-created group “Big Bosses” has a different icon than individual contacts.

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5.3 Search

Other than looking at the alphabetical View list, you can also do a search for a particular person.

Type the name you are looking for in the Search for box, and choose either Personal Address Book or Corporate directory, which is a directory of all ANU e-mail addresses.

Once you click Search you will get the Search results window:

From this window, you can;

• send an email to the correct person by clicking on their e-mail address.
• Add the person to your Address Book by clicking the checkbox on the left, then clicking “Add to Personal Address Book”. That person will now appear in your list of contacts.

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5.4 Printable

This option opens a new window and creates a printer-friendly version of the address book.

Here is a picture of the Printable version of the previous screen;

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5.5 Import/Export

This enables you to import Address Book data from an outside source, or export it from ANUmail.