Booking IP Conference Telephone

Networks & Communications have an Avaya IP conference telephone for use by the University community free of charge. The telephone is NOT available for use by organisations that provide conference facilities as a business function. Ie, if you rent out conference facilities you must provide your own conference telephone (These can be ordered through Networks & Communications - Approx $1500).

The telephone must be booked by contacting Wes Dinsmore on extension 55498 or by email, Wes.Dinsmore@anu.edu.au. If Wes is away then the alternate booking contact is Kylie Paintain on extension 55034, email Kylie.Paintain@anu.edu.au.

You must provide a valid University charge code so that the cost of the conference call can be invoiced back to you. No charge code, no booking.

There are a few rules that you must agree to before you make a booking and by making a booking you accept the conditions as set out below.

• We can deliver and install the conference telephone to the location of the conference (We require 24 hrs notice) or you can pick it up from the Leonard Huxley building, level 2 and install it yourself.
• Once the conference telephone has been either delivered to you or you have picked it up from the NetComms Office it becomes your responsibility to ensure that it is returned in the same condition as you received it. If there is any damage to the equipment, or if there is any missing equipment, the replacement costs will be charged to you. If you refuse to compensate you will not be allowed to book the conference telephone again.

• The aluminium case contains the following equipment:
  1 X manual
  1 X 4690 IP conference phone
  1 X 240V power cord
  1 X cable concentrator
  1 X power transformer & lead
  1 X 8 metre UTP cable
  1 X 2 metre UTP cable
  1 X 4 outlet power board
  2 X remote microphones

• Networks & Communications will install the conference telephone on a working data outlet. We will NOT patch the outlet to enable a network connection. If you are unsure if the data outlet is working you should talk to your LITSS contact.
• You should make sure that the data outlet is live prior to the conference.
• Make sure that you have left yourself enough time prior to the conference so that you can familiarise yourself with the operation of the conference telephone.
• The conference telephone WILL require programming in order to make it work. If you are not comfortable doing this the Technician delivering the unit will program it for you. There are instructions on how to program the conference telephone in the manual in the aluminium case.