As ANU employees we are required to adhere to the Records and Archives Management policy in relation to the creation and management of ANU records.

ANU generates and receives a variety of information. To assist in the management of this information there are a number of different file types that require different treatment when it comes to naming, securing access and the information you place on them.

Subject files

Subject files are created to record the business activities you are undertaking on behalf of ANU.

To create a subject file you must complete a new file request form (PDF 82KB), attach it to the documentation you wish placed on the file and send to University Records. The documentation you provide assists University Records to assess and determine the appropriate retention period for that file.

On the form you will need to:

• Complete your contact details;
• Provide a title for your file;
• Identify any related files (if they exists); and
• Identify any access caveats for the file if they are required.